The Personnel Administration Module is structured in three implementation phases

1. Generate pre-filled employment documents

   Create employment documents automatically pre-filled with employee data, using customized templates or standard templates (provided by Creasoft). For new hires, complete sets of documents can be generated with a single click.

   A typical document set can include:

   • Individual Employment Contract (CIM)
   • GDPR consent
   • Confidentiality clause (NDA)
   • Job description
   • Internal Regulations (ROI) and its annexes
   • Any other company-specific documents

   Occupational Health & Safety and Fire Safety instructions and forms (SSM/PSI) can also be digitized, and training sessions can be launched online automatically to employees. If you opt for electronic signing of these OHS and Fire Safety / Emergency forms by employees, you achieve optimal performance and a reduced processing time for HR and/or safety specialists.

   Once generated, documents can be sent to employees via email or SMS for electronic signing—a process implemented by Creasoft that greatly simplifies signing and archiving.

   If you choose electronic signing, documents are automatically archived after signing in the electronic personnel file, alongside existing personal or employment documents for each employee who has signed at least one document electronically.

   Alternatively, documents can be printed for wet signature, then scanned and uploaded (bulk or individual) to each employee’s electronic file—a longer process that consumes time, paper, envelopes, courier costs, and traditional archiving.

2. Manual or automatic synchronization with REGES

   Synchronization with the REGES platform includes automatic import of existing data from REGES (itself synchronized with the former Revisal), as well as manual or automatic updates to changes made in the Creasoft interface for one or more employees, with those changes propagated to REGES automatically.

3. Online employee declaration & self-service uploads

   Employees complete their declaration online, upload their personal documents, and these are saved automatically into each employee’s electronic file. Digitizing this process means sending requests and forms electronically to the employee, who completes and uploads the required documents themselves.

   Creasoft provides intelligent verification of uploaded documents via an integrated AI agent, enabling automatic intake into the electronic file and auto-population of key data from personal documents— including expiration dates where applicable—followed by automatic expiry alerts.

   It is also important that, once the onboarding declaration is completed online and electronically signed by the employee, responsibility for the data in the declaration rests entirely with the new hire.

Immediate Benefits

• HR departments no longer waste hours completing or searching for employee documents.
• Less time spent arranging files in physical archives.
• Reduced manual entry of mandatory information in REGES Online.
• Each employee has its own 100% electronic dossier, with instant access, that centralises electronically all personal and work documents.
• Olographic documents can be loaded fast, and those electronically signed through the Creasoft platform are automatically synced, no extra effort necessary.

Intelligent technology for HR departments

With the help of artificial intelligence, Creasoft simplifies the management of employees' files process. All you need to do is to load the identification documents, and our system automatically extracts the relevant information using OCR (Optical Character Recognition). The data is instantly inserted in the database, saving time and eliminating manual errors.

Instant access to essential information

One can search any employee using live search and access its electronic dossier in seconds. The results can be filtered by position, department or ather criteria, to see essential documents such as:

• Individual work contract (CIM)
• Additional acts
• Internal rules and signed policies (ROI, GDPR)
• Safety and protection documents (SSM, PSI)
• Performance evaluations

Generate documents in a couple of clicks

Creasoft allows automatic generation of work documents, prefilled with the data of selected employees in a matter of seconds. Everything is at hand, simple and intuitive.

Transform documents management in a worry free process.
Creasoft is your partner for efficiency and organisation.